• Lucille Cachia

What is Business Reporting?

You have just been to a very fruitful meeting, you are motivated, the team is motivated and work is set in motion. The project plan is implemented, tasks scheduled and all departments involved are liaising together to make this project work. As a manager, you have a lot on your plate and while you do your best to support and keep track of your team, you do have a hundred other things to deal with - clients to tend to, emails to send, appointments to fix, and problems to solve. Caught up in work, you find yourself detached from the very core of the initial project and while know you can trust your team, you need a way to keep track and analyze performance to identify areas for improvement and opportunities for growth. This is where business reporting comes in.

Irrespective of size or industry, business reports are vital tools for any organization. Some business reporting is required as per legal necessities such as financial reporting as stipulated by the governing entities. Nonetheless, structured business monitoring and reporting are essential for regular updates to keep management and involved stakeholders in the loop.




Aim of business reporting

Through business reporting, one can critically analyze how the business is tracking in all aspects of the organization. Thorough reports provide for a deeper insight through which business owners and senior managers can make informed decisions based on relevant data. Why risk-taking a leap in the dark when light can be shed through a click of a button? A clear overview of the current situation of the organization provides a guideline to enhance decision-making and facilitate the thinking process.

The reporting process involves:

  • Compiling relevant data

  • Reviewing information within specific areas (such as sales, finance, operations, etc.)

  • Analysis

  • Drawing conclusions

  • Recommendations

The ultimate result of the report may provide an explanation for the occurrence of an issue, identify performance glitches, and recommending a pertinent course of action to address the issues in question.

Benefits of business reporting

Adherence to Regulation and Compliance

With the right implementation set-up to cater to the organization’s particular requirements, you can have your mind at rest that no salient criteria are missing through your most important reports. Human error is natural. Business reporting tools can lessen unnecessary concerns.


Transparency

Business reporting facilitates communication as members of your organization can be on the same page. Having the possibility to provide a clear picture for everyone involved can gear members of the organization to align with the organization’s goals.


Facilitates decision-making process and improves efficiency

In the lack of a functional and practical business reporting system, managers and business owners tend to rely on their experience or intuition which does not necessarily quantify in a clear sense of direction to the members of the organization. Sustaining experience with the right data can help managers have all things considered to make an informed decision.


Troubleshooting

Problems are inevitable but the way they've dealt with is under our control. Identifying problems and in time to act can sufficiently decrease the likelihood of escalating problems to higher levels. Regular monitoring through reporting enables the organization to trace and address hiccups in a timely manner before it’s too late.


Cost efficiency

A key characteristic for survival is the ability to adapt. In the business environment, reviewing and assessing strategies are crucial activities to amend as necessary and switch gears where needed. This is not possible without having the right data to allow managers to respond to a continuously changing environment. having the data at one’s fingertips allows for proactivity which is essential for cost efficiency.

Customer focus

At the end of the day, business reporting efforts are there to improve the organization on every level and hence provide for a better customer experience. with more data about the needs of the customers, management is equipped to improve customer service. Automated reports can facilitate the generation of quarterly and annual reports for your clientele.